Executive Assistant / Personal Assistant (to the Secretary General)

Years of Experience : 3+ Years
Work Days : Monday – Friday
Work Timings : 9.30 AM to 6.30 PM
Work Location : Delhi

Roles and Responsibilities:

  • Executive Assistant / Personal Secretary will be responsible for running business errands and maintaining ongoing business files.
  • Coordinate and maintain the calendar including organizing all appointments, meetings, conferences etc. Manage travel plans, itineraries, and agendas.
  • Should be able to organize internal and external meetings, events, and teleconferences, including booking venues and taking minutes as required.
  • Work independently and take decisions in the absence of the Secretary General.
  • Intelligent & intellectual with good command over their English vocabulary.
  • Dealing with incoming email, and posts. Handling Day to Day Secretarial Work.
  • Assists the Secretary General with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, drafting letters, composing, and preparing correspondence, itineraries and agendas and compiling documents for meetings.
  • Maintain an accurate record of papers and electronic correspondence on a regular basis.
  • Need to ensure a good welcome and engaging atmosphere for visitors.
  • Always maintain confidentiality and privacy which is necessary and appropriate for the discharge of the role and responsibilities.
  • Should have adequate knowledge to work in a multi-tasking environment having skills in managing and coordinating


Desired Candidate Profile:

  • The candidate should exude a high level of professionalism and be a quick learner with the ability to grasp and understand new responsibilities.
  • Applicants should have Pleasing Personality and Good Communication skills.
  • Graduate / Postgraduate / Diploma in Secretarial Practice with professional qualification in Secretarial activities. Experience / knowledge of shorthand will be an added advantage.
  • Good to have someone with experience in Secretarial activities / Travel Booking / Calendar Management.
  • Having excellent communication skills
  • Good communication, Excellent interpersonal skills, Hands on with MS Word, Excel, PPT etc.

Should be comfortable to work on weekends as and when required

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