Admin Assistant

Designation: Admin Assistant

Qualification: Any Bachelor’s degree

Experience levels: 2-3yrs

Location: Gurgaon

Responsibilities:

• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
• Coordinating with event Management, organizing meetings, conferences, making travel arrangements and hotel bookings.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Ensure the stock of office supplies and stationaries.
• Organize and maintain important and confidential documents such as lease agreements, statutory licenses etc.
• Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, etc.,
• Process supplier invoices & payment follow up with internal stakeholders.

• It is good to have someone with experience in Secretarial activities / Travel Booking / Calendar Management

• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences, etc. Manage travel plans, itineraries, and agendas.

• Should be able to organize internal and external meetings, events, and teleconferences, including booking venues and taking minutes as required.
• Always maintain confidentiality and privacy which is necessary and appropriate for the discharge of the role and responsibilities.

• Should have adequate knowledge to work in a multi-tasking environment and have skills in managing and coordinating.

Essential Skills:

• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in MS Word)
• Excellent time management skills and the ability to prioritize work.
• The candidate should be a quick learner with the ability to grasp and understand new responsibilities.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task and have skills in managing and coordinating.
• Should be comfortable to work on weekends as and when required.
• Candidate with federation experience is an additional advantage.